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Account Representative Job

Date: Feb 8, 2019

Location: Cary, NC, US

Company: Arkema

Req Id 30468 - Posted 02/08/2019 - Customer Service - Cary. North Carolina. US

Position responsible for Sales Order Management process, customer satisfaction and support, account reconciliation, and supporting the revenue stream of Arkema, Inc.  Working in a customer service team of 6 people, interfacing with 15 plants/shipping locations, Logistics, Credit, Accounts Receivable, Regulatory, and other Arkema departments.   

Key Activities and responsibilities
  • 65% - 70% Order Management: Order management will include a group of customers within one or multiple markets, segmented by market or geographic region, responsible for all activities for this group of customers. Learn & understand the products and customers/markets and gain the ability to proactively offer solutions to the customer.  Responsible for approximately 2,000 orders plus per year, receiving and acknowledging all orders within 24-hours of receipt.  Consistently execute all quote to cash responsibilities including order entry, customer master settings, and automated AEN output for acknowledgments, ship notices, and invoices.  Easily maintains most customer master information, and correct linkage of customers.  Monitors orders for on-time delivery or renegotiate delivery dates, within service guidelines or with guidance. Understand and request approval for alternative forms of transportation, including cost differential and considering service rules. Review inventory and manage order confirmation and backorder processing. Possibly learning and/or executing more complex sales order processes. Uses most tools and reports to understand order process status and identify areas of concern in the quote to cash process.  Notifies manager and requests assistance when needed for order fulfillment.
  • 10%- 20% Resolving Issues:  Resolve crisis situations during and after hours of operation while not jeopardizing the customer relationships. Ability to enter and close complaints in each BU's specific complaint system within BU established service level. Record complaints and correctly assign to investigating party; understands implications of issues and effectively manages complaint process. Investigate and resolve residuals on a timely basis, weekly, creates credit and adjustments within authorized limits or requests approval when appropriate. Frequently Recommends, initiates, identifies gaps, and suggests improvements.
  •  5%- Training:  Actively participate in all required training and in the appropriate time frame, as appropriate for learning new processes, reports, process changes, and apply learnings in this role.  Training may include a variety of product, process or required courses. Maintain personal ISO training records. 
  • 10% - Additional Activities: Review existing & identify the need for new ISO Procedures; make recommendations for revisions.  Perform additional business specific related activities as directed by Manager or Supervisor to support sales and distribution processes. May include:  inside sales, import, export, collections, forecasting, Supply Chain, various report requests (SAP BW, WBBR, etc.).    Attend supply chain and S&OP meetings, understand changes and impact to product delivery; communicate the information and impact to customer service team members.

Context and environment

  • The Arkema Customer Service Organization is centralized in structure but de-centralized in execution as the incumbent will support a particular Business Unit (s). 
  • Daily functions are conducted in accordance with Arkema, Inc. Customer Service ISO 9000 Quality & Procedures Manual, Business Unit Work Instructions and associated documents, Business Unit Rules or Guidelines, Company Policies and Procedures, Federal, State and Local Legal, Tax, Health, Safety and Environmental Guidelines/Regulations (Includes Robinson Pactman Act, Hazmat, TOSCA, NAFTA, Product Stewardship, DOT, IMCO, among others.
  • Supports the site HES policy and complies with all regulatory and internal requirements
  • Participates in HES activities provided by site management and Arkema Inc. (e.g., Behavioral Base Safety, SafeStart, etc.)
  • Supports and promotes the reporting of all health, safety, environmental, near-miss, accident or injury incidents
  • Trusted to operate within any general customer service compliance guidelines and within the guidelines of the Arkema Code of Ethics/Conduct.
  • Arkema Inc. is a Chemical company and as such, all employees are expected to learn and champion Arkema’s safety culture, exhibit personal safety and, as it pertains to this role, learn about products and execute daily work tasks to ensure product safety.  Attends required safety training and meetings, and actively contributes to upholding our safety culture by living our safety values. 

Required Education/Qualifications /Work experience

  • Bachelor’s Degree with Emphasis in Business, Engineering or Supply Chain or equivalent relevant customer service experience.
  • 1-3 years of experience with Bachelor's degree or, 4+ years of relevant customer service experience without Bachelor's degree.
  • Proficient in Microsoft applications: Word, Excel and Power Point.  
  • Strong problem solving and communication skills.  
  • Customer Order processing in an enterprise system, SAP is strongly preferred.

Nearest Major Market: Raleigh

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