Share this Job

Office Manager Job

Date: Feb 25, 2019

Location: Cary, NC, US

Company: Arkema

Req Id 30509 - Posted 02/25/2019 - Health / Environment / Safety - Cary. North Carolina. US


 

Job Dimensions

This position will be based at the Arkema Coating Resins Headquarters in Cary, NC.  The position will

report to the site Facilities Manager.

 

Context and Environment

  • The incumbent operates in a dynamic, fast paced environment.  The ability to prioritize action items on an ongoing basis is a key capability.
  • Equally important is the management of confidential information.
  • Willingness/ability to have a flexible work schedule when required.
  • Supports the site HES policy and complies with all regulatory and internal requirements
  • Participates in HES activities provided by site management and Arkema Inc. (e.g., Behavioral Base Safety, SafeStart, etc.)
  • Supports and promotes the reporting of all health, safety, environmental, near-miss, accident or injury incidents
  • Travel (5%)

 

Key Activities and Responsibilities

           Office Management

  • Management of office space, IT resources and the phone system.
  • Manage office-related special projects.

     

    Administrative Support

  • Manage the Content Management System (CMS), ensuring agreements are completed in a timely manner
  • Coordinate ACR calendar.  This includes scheduling of monthly & quarterly review meetings. This also includes organizing internal & external meetings, large & small. 
  • Coordinate and participate (if needed) in ACR events or trade shows including setting up suites, booths, catering, etc.
  • Organize domestic & international travel itineraries.
  • Handle all non-chemical purchases for the group including allocation to proper business group/and gl account.
  • Ordering flowers/gifts, catering, books, training materials, etc. for the group using procurement card
  • Pay invoices using procurement card for various departmental services such as Conference Call Service, OfficeMax, CDW (computer accessories)
  • Reconcile procurement card every month
  • Pay administrative-related invoices through PPOP process in SAP (ex. catering bills from hotels, organization memberships, advertising, conference costs, assessments, event costs for division and/or customer events)
  • Work with help desk to order PCs and related purchases for division
  • Oversee the ordering and maintaining office supplies and business cards or the Cary site.
  • Maintain confidential files and data.
  • Maintain customer distribution lists for price increase mailings, holiday cards, event invitations, etc.
  • Coordinate distribution and maintain file of expense reports.
  • Coordinate with sales team to maintain up-to-date customer information.
  • Assist new employees in access requests and workspace arrangements.

 

Required Education/Work Experience

  • Bachelors degree or minimum of 5 years of facilities/office management experience
  • Proficient in computer applications including SAP; Lotus Notes; Microsoft Office; Excel; MS Project, PowerPoint

     

Demonstrated Competencies

  • Strong planning, organizing, and prioritizing skills
  • Exceptional interpersonal  and communication skills
  • Ability to resolve issues in a collaborative manner
  • Ability to prioritize needs of multiple individuals to ensure needs of all team members supported are met in a timely manner.
  • Ability to influence without formal authority

A designer of materials and innovative solutions, Arkema shapes materials and creates new uses that accelerate customer performance. Our balanced business portfolio spans High Performance Materials, Industrial Specialties and Coating Solutions. Our globally recognized brands are ranked among the leaders in the markets we serve. Reporting annual sales of €8.3 billion in 2017, we employ around 20,000 people worldwide and operate in some 55 countries. We are committed to active engagement with all our stakeholders. Our research centers in North America, France and Asia concentrate on advances in bio-based products, new energies, water management, electronic solutions, lightweight materials and design, home efficiency and insulation. 

Arkema Inc.  provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence.


Nearest Major Market: Raleigh

Job Segment: Genetics, Coating, ERP, Law, Office Manager, Science, Technology, Manufacturing, Legal, Administrative