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HR/R&D Administrative Assistant Job

Date: Jul 4, 2019

Location: Exton, PA, US

Company: Arkema

Req Id 30665 - Posted 06/05/2019 - Human Resources - Exton. Pennsylvania. US


 

The HR/R&D Administrative Assistant provides administrative support for Sartomer HR in North America as well as Sartomer’s Global R&D Director and the Technology Center in Exton, PA. This is a long term contract role.

Key Activities and Responsibilities

HR (40%)

  • Conducts various Talent Acquisition-related functions, including sourcing and phone screening candidates for open positions, coordinating pre-employment verification activities (background checks, physicals for new R&D employees) and conducting biweekly status calls with Hiring Managers and HR.
  • Coordinates interviews for HR and R&D job candidates as well as orientation/training schedules for new HR and R&D employees
  • Maintains HR data and prepares reports from SAP HRMS for the Sartomer North America facilities; completes all E-forms
  • Provides administration of Disability/FMLA cases and coordinates return to work process with HES
  • Maintains compliance with management of HR files, including I-9 and E-verify entry and records, among others
  • Responds to basic HR-related inquiries from employees and shows them where they can find the information they need
  • Assists with coordination of the Summer Intern program

 R&D (40%)

  • Maintains high-level, Power-User access to SAP, Impact, Work Requests, R&D Portfolio, etc., to manage department information and activities
  • Creates and maintains databases to streamline workflows and organize department information
  • Supports audits, maintains LMS, TMS, contractor payments, SAP Goods & Services purchases/Purchase Order processing; manages all capital purchasing and framework orders
  • Coordinates flow of department Non-Disclosure Agreements (NDAs) internally and to external parties; organizes refresher training on process
  • Maintains all confidential files and research and development records as instructed, including, but not limited to: Behavioral-Based Safety Observations, non-Sartomer MSDS’s, StageGate and other marketing spreadsheets

HR and R&D (20%)

  • Composes presentations and complex reports using Microsoft Office Suite for HR and R&D
  • Manages travel plans, calendars and meeting scheduling for HR and R&D
  • Fills in for and/or assists other administrative personnel when they are on vacation/out of the office
  • Active in departmental safety initiatives such as arranging meeting location, inviting participants, assisting in preparation of hand-outs/presentations and participation in safety committee meetings
  • Other duties and projects as assigned, e.g., serve as LMS administrator, collect payroll timesheets

HES Responsibilities

  • Supports the site HES policy and complies with all regulatory and internal requirements
  • Participates in HES activities provided by site management and Arkema Inc. (e.g., Behavioral Base Safety, SafeStart, etc.)
  • Supports and promotes the reporting of all health, safety, environmental, near-miss, accident or injury incidents

Required Qualifications/Education/Work Experience

  • Bachelor’s Degree in Human Resources (HR), Business or related field and/or 5+ years of administrative support experience with responsibility for a medium to large size team, preferably with some experience supporting HR
  • Excellent MS Office skills, including experience with pivot tables and data organization/manipulation
  • 1+ years of experience working with or completing transactions in an ERP system.  SAP and SuccessFactors system experience preferred
  • SharePoint experience preferred
  • Relational database experience preferred (Access, LIMS, Oracle, etc.)
  • Travel planning (Egencia experience helpful)
  • Expense reporting (Concur experience helpful)
  • Purchasing experience

Demonstrated Competencies

  • Ability to maintain confidentiality and exercise sound judgment
  • Self-motivated, organized, and detail-oriented with proven ability to operate with limited supervision
  • Ability to manage multiple priorities
  • Excellent verbal and written communication skills
  • Ability to work in a multi-functional team environment
  • Ability to develop alternative approaches to solving problems

 

A designer of materials and innovative solutions, Arkema shapes materials and creates new uses that accelerate customer performance. Our balanced business portfolio spans high-performance materials, industrial specialties and coating solutions. Our globally recognized brands are ranked among the leaders in the markets we serve. Reporting annual sales of €8.8 billion ($10.4 billion USD) in 2018, we employ approximately 20,000 people worldwide and operate in close to 55 countries. We are committed to active engagement with all our stakeholders. Our research centers in North America, France and Asia concentrate on advances in bio-based products, new energies, water management, electronic solutions, lightweight materials and design, home efficiency and insulation.

Arkema Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence.


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