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Contracts & Procurement Manager Job

Date: Mar 14, 2019

Location: King of Prussia, PA, US

Company: Arkema

Req Id 30472 - Posted 02/13/2019 - Procurement / Purchasing - King of Prussia. Pennsylvania. US


 

Situation in Organization

Reports to Project Engineering Director and Sr. Director, Goods and Services Procurement

Job Dimensions

  • The Contracts & Procurement Manager is the single procurement point of contact for the Project Management Team, and its principal support in the administration of the EPC contract, he is the expert on what the EPC Contract says.
  • Contracts:
  • Implements contract management system and establishes contract administration procedures consistent with Prime Contract procedural requisites;
  • Ensures transformation of the performance obligations in the contract into reality, exercises considerable independent judgement and operates with limited minimal guidance from Project Management;
  • Maintains a high level of awareness regarding Project contractual risks an exposure to claims or elevated costs, with continued proactive early identification of risks and trends, and minimisation of cost growth;
  • Ensures construction subcontracting activities by the Contractor meet project objectives and preserve project stakes.
  • Procurement:
  • Ensures Best-Value Countries sourcing opportunities are developed in conjunction with Category Managers;
  • Clarifies the Delegation Of Authority for selection and commitment with suppliers, ensures its proper enforcement.

 

Activities

Following the negotiation of EPC contracts, the incumbent’s main function will be to ensure the execution of the project is in line with the contracts :

  • Contracts:
  • Provide expertise understanding and interpreting the EPC contract, terms and conditions;
  • Supports Value Analysis;
  • Fosters within Project Management Team commercial and contractual awareness and provides hands-on learning support;
  • Develops a program to identify and anticipate potential claims, geared to their avoidance and resolution;
  • Monitors completion of performance-based incentives or other evaluation factors (dashboard);
  • Prepares and provides contractual communications and notices to the Engineering Contractor;
  • Maintains contract records such as correspondence, minutes of meetings, cost reports, progress valuations, claims, additional work and information affecting or likely to affect the value or duration of the contracts;
  • Recommends actions to protect Arkema interests and advises the Project Management Team on contractual significance of proposed actions;
  • Ensures that routine procedures are carried out in connection with Contractor’s valuations, payment terms, payment certificates, invoices, measurement, additional works and aspects affecting Contract prices;
  • Identifies opportunity for risk due to ambiguities, omissions, or discrepancies in the contract documents and develops associated mitigation plan;
  • Engages relevant stakeholders to negotiate contractual issues or claims arisen out during the performance of the contract.
  • Develops negotiation strategies to resolve contractual issues and claims;
  • Develops a program to identify and anticipate claims by the Contractor (counter-claim file) or to prepare claim when necessary, coordinate with Legal Department for negotiating and resolving claims;
  • Ensures contracts are properly closed out.

 

  • Procurement:
  • Ensures vendors are selected in accordance with corporate selection process and/or other contractual obligations;
  • Ensures competition if sufficiently enhanced;
  • Validates negotiation strategies;
  • Ensures manager of quality inspection & expediting is involved during evaluation, selection and execution.

 

Context and Environment

  • Position is based in King of Prussia, PA area but will be detached to Houston, TX for a couple of years
  • Numerous cross-functional relationships within the Technical Department, Factories and BU.
  • Relationship with the EPC Contractor
  • Strong international environement with long-term mission in the Houston Habanero Project

 

Accountabilities

The incumbent is responsible to:

  • Commit and follow approved contractual strategy.
  • Effectively implement the Contract terms and conditions - Performance indicators will be developed.
  • Preserving Company interests with regards to Contractor change orders and claims.
  • Managing contractual risks
  • Ensuring regular reporting to Project Controls at the subproject level and with Project Controls regarding the overall Project.
  • Report activities, issues, and progress on the weekly report.

 

Qualifications & Experience Required

  • Education: MS in Engineering or Business, or equivalent experience
  • At least 10 years of experience in a similar industry function, preferably site based on large projects in the US
  • Knowledge and experience in personal computing skills within the Microsoft Windows Office suite of applications including MS Word, MS Excel, and MS Outlook.  In addition, knowledge of other applications and cost control databases e.g. SAP Oracle database, MS Access, etc. and application packages such as PowerPoint would be beneficial.
  • An ability to liaise effectively at all organizational levels and to represent the Project on contract related matters.
  • Ability to handle multiple priorities, manage short deadlines, emergency situations, and cultural differences relating to travel and work on a Project level.
  • Strong analytical skills
  • Excellent written and verbal communication skills and fluency in English

 

Demonstrated Competencies

This position requires excellent interpersonal, communication and writing skills, an understanding of planning and scheduling of major projects, a strong commercial aptitude and a good general knowledge of the full range of project activities.

  • Ability to recognize team strengths and weaknesses and to effectively utilize team members to complement and support each other.
  • Ability to control project issues while avoiding power confrontation. Thinking in terms of opportunity instead of barriers.
  • Ability to develop a collaborative and productive approach with Contractors.
  • The incumbent shall demonstrable experience in contract interpretation, the recognition of potential claims and the requirements for counter claims and claim defence. The incumbent is also able to develop a negotiation plan and lead negotiations or provide direct support to the lead negotiator in the settlement of claims and changes.
  • Ability to cope in a positive and productive manner within a high-pressure environment.
  • Ability to liaise effectively at all organizational levels and to represent the Project on contract related matters.
  • Contractually literate with the ability to interpret the commercial implications of terms and conditions and provisions included in the contract.
  • Good oral communication abilities
  • Broad understanding of project execution and contracting principles, theories and concepts.
  • Experience in contractor management and contract administration
  • Owner/Operator experience as a Contracts professional.

A designer of materials and innovative solutions, Arkema shapes materials and creates new uses that accelerate customer performance. Our balanced business portfolio spans High Performance Materials, Industrial Specialties and Coating Solutions. Our globally recognized brands are ranked among the leaders in the markets we serve. Reporting annual sales of €8.3 billion in 2017, we employ around 20,000 people worldwide and operate in some 55 countries. We are committed to active engagement with all our stakeholders. Our research centers in North America, France and Asia concentrate on advances in bio-based products, new energies, water management, electronic solutions, lightweight materials and design, home efficiency and insulation. 

Arkema Inc.  provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence.


Nearest Major Market: Philadelphia

Job Segment: Purchasing, Genetics, Procurement, Engineer, Coating, Finance, Science, Operations, Engineering, Manufacturing